Start with the reading rota, map request slips and copy register. It is the source used to decide how the room balances public access with the time needed to protect a fragile copy; it is not the decision itself. The rule only works if the source describes conditions at the public map room at North Canopy House.
Known: the current file counts 92 requests fulfilled before a map copy is moved to storage, compared with 96 in the prior window. The council records a decision for this site and review window. The entries have dates and a named clerk.
Disputed: Readers request longer open hours. Conservators say unsupervised viewing increases handling risk. One side emphasizes the posted total; the other points to a fragile map can be consulted only during one staffed interval.
Why it matters: the decision determines which residents can rely on the service and which staff must carry out the change. The file does not settle that by itself.
Next: The board recorded the outcome that it retained the current practice and published the evidence for doing so.
